Product Development Coordinator Position

  • Department: Formulation
  • Reports To: Formulation Manager
  • Location: El Reno, OK (Onsite)
  • Employment Type: Full-Time

Position Summary

The Product Development Coordinator supports new product launches by managing quotes, samples, supplier sourcing, and project coordination between Sales, Formulation, Purchasing, and Production.

This role focuses on execution and follow-through — ensuring details are handled quickly and accurately so projects move forward without delays or bottlenecks.

This position is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced manufacturing environment where multiple priorities must be managed at once.

Primary Responsibilities

Product Development Support

  • Prepare quotes and Bills of Materials (BOMs) from approved formulas
  • Create and maintain spec sheets and product documentation
  • Coordinate sample preparation, packaging, and shipment
  • Track revisions, updates, and customer requests
  • Gather COAs, ingredient specs, and compliance documentation
  • Support labeling and documentation accuracy for new projects

Sourcing and Purchasing Support

  • Request pricing, MOQs, and lead times from suppliers
  • Source alternate vendors when needed
  • Maintain approved vendor and raw material database
  • Track ingredient availability and communicate risks or delays
  • Support purchasing with supplier communication and follow-ups

Project Coordination

  • Track timelines for multiple customer projects simultaneously
  • Follow up proactively with internal teams and vendors
  • Provide clear status updates to leadership and sales
  • Ensure deadlines are met and nothing falls through the cracks
  • Serve as the operational bridge between formulation, purchasing, and sales

Process Improvement

  • Build and maintain SOPs, templates, and checklists
  • Improve workflows for quoting, sourcing, and documentation
  • Maintain accurate data in internal systems (Excel/QuickBooks/Asana/ERP)
  • Identify opportunities to increase efficiency and reduce delays

Required Skills and Qualifications

  • 2–5 years' experience in operations, supply chain, manufacturing, purchasing, or project coordination
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • High attention to detail and accuracy
  • Clear written and verbal communication skills
  • Proficiency in Gmail, Google Workspace, and Microsoft Office (Excel required)
  • Comfortable working cross-functionally with sales, production, and operations teams
  • Prior experience in manufacturing or regulated products preferred

Character and Competencies

  • Ownership Mindset – Takes responsibility and follows through
  • Excellence in Every Detail – Accuracy matters in everything we do
  • Proactive Communication – Anticipates needs and keeps others informed
  • Team First – Works collaboratively across departments
  • Problem Solver – Figures things out and removes obstacles
  • Growth Mindset – Eager to learn and improve

 

Download Product Development Coordinator Position Description

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